Cleaning Service Quote Template: What to Include and How to Win More Clients

A professional cleaning service quote template helps you win more clients, set clear expectations, and avoid the pricing confusion that leads to cancellations and disputes. Whether you’re quoting a one-time deep clean, a recurring home service, or a commercial cleaning contract, getting your quote right is one of the fastest ways to look more professional than your competition.

Types of Cleaning Quotes

Cleaning businesses typically deal with three kinds of quotes:

• One-time cleaning quote — A fixed price for a single job (move-out clean, post-renovation clean, event cleanup). Price based on the specific scope and time required.
• Recurring residential quote — A regular schedule (weekly, biweekly, or monthly) at a fixed rate per visit. Usually offered at a slight discount vs. one-time rates to secure the ongoing relationship.
• Commercial cleaning quote — Often priced per square foot per visit, with the scope tied to a service specification. These quotes are more formal and may require competitive tendering.

What to Include in a Cleaning Service Quote Template

Business Information

• Company name, logo, and contact details
• Business license and insurance details (liability and bonding — critical for cleaning)
• Any relevant certifications (e.g., IICRC for carpet cleaning)

Client and Property Details

• Client name and contact information
• Property address
• Property type (house, apartment, office, retail, etc.)
• Square footage
• Number of bedrooms and bathrooms (for residential)
• Quote number and issue date

Scope of Cleaning

List exactly what’s included room by room, or by area type for commercial jobs:

Kitchen

• Clean and disinfect countertops and backsplash
• Clean exterior of appliances (oven, fridge, microwave, dishwasher)
• Clean inside microwave
• Wipe cabinet exteriors
• Clean sink and fixtures
• Mop floor

Bathrooms

• Scrub and disinfect toilet, sink, shower/bath
• Clean mirrors and glass
• Wipe down all surfaces
• Mop floor
• Restock soap and paper products (if supplied)

Living Areas and Bedrooms

• Dust all surfaces, furniture, and fixtures
• Vacuum carpets and rugs
• Mop hard floors
• Empty trash bins
• Change bed linens (if included)

Add-on services (priced separately if requested)

• Inside oven cleaning
• Inside fridge cleaning
• Inside cabinet cleaning
• Window cleaning (interior)
• Carpet shampooing
• Laundry

Pricing

First-time deep clean: $185 (one-time, required before recurring service begins)

What’s Not Included

Be explicit. Common exclusions:

• Exterior windows
• Garage cleaning
• Biohazard or hoarding cleanup
• Moving heavy furniture
• Cleaning above 2-meter height without specialist equipment

Supplies and Equipment

State clearly whether you supply cleaning products and equipment, or whether the client needs to provide anything. Most residential clients prefer a service that brings everything — and it justifies a higher rate.

Payment Terms

• Payment due same day as service (typical for residential)
• Or monthly invoicing for commercial clients
• Accepted payment methods
• Late payment or returned payment fee

Service Schedule and Access

• Day and approximate time of recurring visits
• Access method (key, lockbox, client present)
• Rescheduling policy (how much notice is required)

Quote Validity and Acceptance

• Valid for 14 days
• Client signature and date

Pricing Tips for Cleaning Quotes

Charge more for the first clean. First cleans always take longer — the property hasn’t been professionally cleaned recently. A higher rate for the initial deep clean is standard practice and clients generally accept it.

Price recurring services to build loyalty. Offer a lower per-visit rate for regular clients than for one-off jobs. The predictability of recurring revenue is worth the discount.

Visit before quoting for commercial jobs. Commercial cleaning quotes based on square footage alone often miss the mark. A 5,000 sq ft office with high-traffic bathrooms, a busy kitchen, and daily restocking takes much longer than 5,000 sq ft of open-plan workspace.

Create Your Cleaning Quote With OfferKit

A cleaning quote needs to look as professional as the service you’re selling. OfferKit’s cleaning quote template generates a polished PDF quote with your line items, add-ons, and terms — no formatting required. Send it by email while you’re still at the property after the walkthrough, and you’ll often have a signed client before you get home.

For more examples, browse the OfferKit quote template library or start with the broader professional quote template guide.