Catering Quote Template: A catering quote template helps event caterers explain per-head pricing, staffing, rentals, delivery, gratuity, and guest count terms.
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Sample PDF Preview
Download the sample PDF to see how the finished quote can look before you create your own.
Sample Catering Quote Line Items
| Item | Description | Price |
|---|---|---|
| Food package | Buffet dinner for 80 guests at $42/head | $3,360 |
| Beverages | Non-alcoholic package for 80 guests | $640 |
| Staffing | 4 servers for 6 hours | $600 |
| Equipment rental | Chafing dishes and serving equipment | $180 |
| Delivery and setup | Venue delivery, setup, and breakdown | $185 |
What to Include
- Event date, venue, and guest count
- Menu package and service style
- Staffing and rentals
- Delivery and setup fees
- Deposit, gratuity, and cancellation terms
Recommended Terms
Use clear notes for exclusions, assumptions, payment timing, quote validity, and when client-requested changes require a revised quote.